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Statutes for the International Association for Statistical Education

1. Name

The name of the Association shall be the International Association for Statistical Education (IASE), hereinafter called the Association. The Association shall be a Section of the International Statistical Institute hereinafter called the ISI, in accordance with Article 8a of the ISI Statutes and paragraph 205 of the ISI By-laws.

2. Objectives

2.1 The objectives of the Association shall be to promote the understanding and advancement of statistical education and related subjects and to foster the development of effective and efficient educational services through international contacts among individuals and organisations, including statistical educators and educational institutions.

2.2 In order to realise its objectives, the Association may:

a) organize meetings, seminars, conferences and related activities independently or in collaboration with other organisations;

b) collaborate with international, national, regional and other organisations and institutions having objectives consistent with those of the Association, including educational institutions and other ISI Sections;

c) support or sponsor the publication of periodicals, pamphlets, books, information circulars, newsletters etc. independently or in cooperation with other organisations;

d) undertake or participate in co-operative activities, make business transactions and take all other necessary action for the advancement of the objectives of the Association.

3. Membership

3.1 The membership of the Association shall be of three types:

a) individual members (without any restriction on number);

b) institutional members (without any restriction on number) which may be educational or scientific institutions, government and non-profit institutions, business enterprises, etc., each who will be entitled to designate a representative who may attend the meetings of the Association and participate in the Association's scientific programme of meetings with the same privileges as individual members. Institutional members shall be entitled to receive one set of publications of the Association on the same conditions as individual members.

c) honorary members. Individual members whose contributions to the IASE merit special honour may be elected an honorary member for life. An honorary member has the same rights and privileges as an individual member and will be exempt from paying registration fees for their IASE membership dues. Honorary members will be selected and approved according to the unanimous decision of the Executive Committee. There shall be no more than 10 honorary members at any one time

3.2 Members of the ISI may become individual members of the Association by applying to the Executive Director/Treasurer and paying the prescribed dues. Payment of the section dues by members of the Institute shall be in accordance with the By-laws of the ISI.

3.3 Individuals, who are not members of the ISI, and institutions who are interested in the objectives of the Association may become members by applying to the Executive Director/Treasurer and paying the prescribed dues.

3.4 Membership shall be terminated either by resignation, or for the non-payment of the dues of the Association during the preceding calendar year, or for other reasons as may be prescribed by the Executive Committee.

4. Organs

4.1 The organs of the Association are:

a) the General Assembly composed of the individual and honorary members:

b) the Executive Committee composed of the Officers of the Association in accordance with art. 6.3.

5. General Assembly

5.1 The General Assembly shall be the highest authority of the Association.

5.2 A meeting of the General Assembly shall, as a rule, be convened at least once every two years and, if possible, conjointly with the ordinary meetings of the Association.

5.3 Subject to art. 5.2, the meetings of the General Assembly shall be held at such times and places as the Executive Committee may decide.

5.4 Notification specifying the place and date of a General Assembly meeting shall be sent to all members of the Association not less than three (3) months before the date of the meeting.

5.5 Each individual and each honorary member is allowed to have one vote. Proxy voting is not allowed.

5.6 The decisions of the General Assembly shall be made by a majority of the votes cast at a meeting or by mail except as otherwise stated by the statues.

5.7 The voting rights of the institutional members are decided upon a case by case basis by the Executive Committee.

6. The Executive Committee

6.1 The Executive Committee shall be responsible for the proper management of the affairs of the Association in accordance with the policy decisions and guidelines of the General Assembly. ../3

6.2 The Executive Committee may appoint standing and ad hoc committees.

6.3 The Executive Committee shall be comprised of the Officers who shall be a President, a President Elect, the past President, five Vice Presidents, and the Director/Treasurer of the Permanent Office of the ISI (ex officio) acting as the Executive Director and Treasurer. The President may designate Vice Presidents to be in charge of the supervision of specific Association affairs; in any case a Vice President for Scientific Programmes and a Vice President for Finance shall be designated.

6.4 The term of office of all elected officers shall be two (2) years. Officers on retirement shall be eligible for re-election to the same office for only one further consecutive term of two (2) years. The maximum term of office for all elected officers is four (4) consecutive years.

6.5 The elected officers shall all be citizens of different countries (or federations of countries) and the Executive Committee shall have balanced representation from different geographic areas and from producers and users of statistics.

6.6 In order to ensure the continuity of management of the Association, the President shall keep the President-Elect closely informed with respect to all relevant management activities.

6.7 The Association shall be represented in law and otherwise by the President and Treasurer or by an Officer to be designated by the President.

6.8 In the event that the Presidency is vacant or that the President is for any other reason unable to fulfil his/her responsibilities, the President-Elect shall serve for the remaining term of the President or until the President shall again be able to serve, as the case may be. If the President-Elect is for any reason unable to fulfil this responsibility, one of the Vice Presidents shall be elected by the Executive Committee in his place.

6.9 The President-Elect shall utilise his term to become acquainted with the business of the Association. Upon the expiry of his term of office, the President-Elect will assume the duty of President for the next two-year term.

6.10 The Officers shall assist the President in all important activities of the Association. In order to facilitate their work, they will be kept informed about all the important matters arising in the course of their term.

6.11 The Vice President for Scientific Programmes shall be responsible for the co-ordination of the activities involved in arranging meetings, seminars, conferences, proceedings and publications of the Association.

6.12 The Vice President for Finance shall be responsible for the financial policy and the financial administration of the Association.

6.13 The Executive Director/Treasurer of the Permanent Office of the ISI shall provide general advice and guidance to the Association in administrative affairs and meeting arrangements, and in particular shall serve in a liaison capacity between the Association and (1) the Officers and the Permanent Office of the ISI, and (2) the Organizing Committees for the biennial sessions of the ISI and for other joint meetings with the ISI or its Sections.

6.14 The Executive Director/Treasurer of the Permanent Office of the ISI, under the general direction of the President, shall serve as an assistant to the President, coordinate the activities of the Association, be in charge of the executive work of the Association, and shall perform other duties as delegated by the President. A Secretariat serving under the direction of the Executive Director/Treasurer shall execute the administration of operating activities.

6.15 The Executive Director/Treasurer of the Permanent Office of the ISI shall administer the funds, maintain accounts and provide the financial records of the Association as specified by the Association's Vice President for Finance.

6.16 At the conclusion of their term of office, it shall be the responsibility of the President and the Vice Presidents to prepare comprehensive reports to the Association about their management during their last two years (or since the last reports). The reports shall be presented to the General Assembly at each ordinary meeting of the Association, and to the Executive Committee of the ISI.

6.17 If, for any reason, an office becomes vacant, a substitute officer shall be appointed, on the nomination of the President and with the approval of a majority of the Executive Committee.

7. Election of Officers

7.1 Officers shall be elected by secret vote recorded on ballot papers to be sent to all individual and honorary members of the Association by mail not less than six (6) months prior to the next meeting of the General Assembly or at an ordinary meeting and to be returned by them to the Executive Director/Treasurer by mail not less than three (3) months prior to the said meeting.

7.2 Every two years the Executive Committee shall appoint a nominating committee consisting of five (5) members who shall be selected from among the individual and honorary members of the Association and shall all be citizens of different countries (or federations of countries). The Executive Committee shall designate one (1) member of the nominating committee as its chairman. In nominating candidates the nominating committee shall give careful attention to the importance of achieving proper geographical representation. The final list of nominations so prepared shall be printed on ballot papers and sent to members for voting. However, if there is only one candidate for an office, the proposed candidate shall be declared elected without vote.

7.3 The ballot papers with votes recorded in a secret form by the members must reach the Executive Director not later than three (3) months after the date of issue of the ballot papers.

7.4 Not later than three (3) months before the next ordinary meeting the Executive Director shall open the envelopes with ballots, destroy the envelopes and then count the votes. The President shall resolve any ties by casting an additional vote. Candidates for each office receiving the largest number of votes shall be considered elected and the membership of the Association shall be notified of the results of the elections. The notification shall include the information about any ties that may have occurred.

7.5 The term of office of each Officer shall begin after the meeting of the General Assembly at the first ordinary meeting of the Association following their election.

8. Meetings of the Association

8.1 Ordinary meetings of the Association shall, if possible, be convened conjointly with each ordinary session of the ISI.

8.2 Meetings other than ordinary meetings of the Association shall be held at such times as the Executive Committee may decide.

8.3 Throughout these Statutes “two (2) years” shall mean the interval between two successive ordinary meetings.

9. Regional Chapters

9.1 When the number of members of the Association in a particular region covering more than one (1) country is not less than twenty (20), a regional chapter of the Association may be formed with the approval of the Executive Committee to promote the aims and objectives of the Association, as per art. 2, in that region.

9.2 The objectives and functions of the regional chapter of the Association shall be in conformity with those of the Association and must be approved by the Executive Committee. Periodic reviews of the activities of the regional chapters shall be the responsibility of the Executive Committee.

10. Finance

10.1 The financial resources of the Association shall consist of membership dues, donations, publications profits, contributions and income, if any, from other sources.

10.2 The membership dues to be paid by members, which may be different for individual and institutional members and for different countries, shall be prescribed by the Executive Committee.

10.3 In exceptional cases of recognised hardship, the Executive Committee may waive, reduce or postpone the payment of dues for which an individual member is liable.

10.4 The Officers of the Executive Committee, except the Executive Director, shall serve without compensation.

10.5 At each ordinary meeting, the accounts of the Association shall be professionally audited as well as being audited by two (2) members of the Association. The final reports of both of these audits shall be presented to the General Assembly at an ordinary meeting for acceptance by a majority of votes.

11. Amendments of the Statutes

11.1 Proposals to amend the Statutes may be made in writing to the President by any ten (10) individual or honorary members of the Association. Proposed amendments shall be considered by the Executive Committee and, if approved by the Executive Committee or, if submitted to the General Assembly, by a majority vote at a meeting of the General Assembly, shall be submitted by a mail vote of the individual and honorary membership accompanied by the views of the Executive Committee. Ratification of the proposed amendments will require a majority of two-thirds of all the votes cast. A notification of any finalized amendments shall be presented to the ISI Executive Committee.

11.2 The dissolution of the Association or the alteration of its name shall be treated as an amendment of its Statutes.

12. Languages

The working language of the Association shall be English and French. Either working language may be used and shall be equally valid for correspondence, articles and other communications submitted to and by the Association.