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Statutes for the International Association for Statistical Education

(Revised August 2020)

1. Name

The name of the Association shall be the International Association for Statistical Education (IASE), hereinafter called the Association. The Association shall be an Association of the International Statistical Institute hereinafter called the ISI, in accordance with Article 8a of the ISI Statutes and paragraph 3 of the ISI By-laws.

2. Objectives

2.1 The objectives of the Association shall be to promote the understanding and advancement of statistical education, statistical literacy and related subjects for statisticians, statistics educators, decision makers and everyday citizens and to foster the development of effective and efficient educational services through international contacts among individuals and organisations, including educational institutions.

2.2 In order to realise its objectives, the Association may:

a) organize meetings, seminars, conferences and related activities independently or in collaboration with other organisations;

b) collaborate with international, national, regional and other organisations and institutions having objectives consistent with those of the Association, including educational institutions and other ISI Sections;

c) support or sponsor the publication of periodicals, pamphlets, books, information circulars, newsletters etc. independently or in cooperation with other organisations;

d) undertake or participate in co-operative activities, make business transactions and take all other necessary action for the advancement of the objectives of the Association.

3. Membership

3.1 The membership of the Association shall be of three types:

a) individual members (without any restriction on number);

b) institutional members (without any restriction on number) which may be educational or scientific institutions, government and non-profit institutions, business enterprises, etc., An institutional member shall be entitled to designate a representative who may attend the meetings of the Association and participate in the scientific programme of the meetings with the same privileges as individual members.

c) honorary members. Individual members whose contributions to the IASE merit special honour may be elected an honorary member for life. An honorary member has the same rights and privileges as an individual member and will be exempt from paying their IASE membership dues. Honorary members will be selected and approved according to the unanimous decision of the Executive Committee. There shall be no more than 10 honorary members at any one time.

3.2 Members of the ISI may become individual members of the Association by applying to the Executive Director/Treasurer and paying the prescribed dues. Payment of the Association dues by members of the Institute shall be in accordance with the By-laws of the ISI.

3.3 Individuals, who are not members of the ISI, and institutions who are interested in the objectives of the Association may become members by applying to the Executive Director/Treasurer and paying the prescribed dues.

3.4 Membership shall be terminated either by resignation, or for the non-payment of the dues of the Association during the preceding calendar year, or for other reasons as may be prescribed by the Executive Committee.

4. Organs

4.1 The organs of the Association are:

a) the General Assembly composed of the individual and honorary members,

b) the Executive Committee composed of the Officers of the Association in accordance with art. 6.3.

5. General Assembly

5.1 The General Assembly shall be the highest authority of the Association.

5.2 A meeting of the General Assembly shall be convened every year. There shall be a meeting of the General Assembly of the Association at the ISI biennial World Statistics Congress. The General Assembly meeting may be held virtually. In the case of a virtual meeting, members are given the opportunity to participate online and vote.

5.3 Subject to art. 5.2, the meetings of the General Assembly shall be held at such times and places as the Executive Committee may decide.

5.4 Electronic voting may be organized prior to the General Assembly. Votes expressed electronically shall be considered as valid as votes in person at the General Assembly.

Notification specifying the place and date of a General Assembly meeting shall be sent to all members of the Association not less than two (2) months before the date of the meeting.

5.5 The President shall chair the meetings of the General Assembly.

5.6 Each individual, each honorary member, and a representative from each institutional member is allowed to have one vote. Proxy voting is not allowed.

5.7 The decisions of the General Assembly shall be made by a majority of the votes cast at a meeting, by mail or electronically except as otherwise stated by the statues.

6. The Executive Committee

6.1 The Executive Committee shall be responsible for the proper management of the affairs of the Association in accordance with the policy decisions and guidelines of the General Assembly.

6.2 The Executive Committee may appoint standing and ad hoc committees.

6.3 The Executive Committee shall be comprised of the Officers who shall be a President, a President Elect, the past President, five Vice Presidents, and the Director/Treasurer of the Permanent Office of the ISI (ex officio) acting as the Executive Director and Treasurer. The President may designate Vice Presidents to be in charge of the supervision of specific Association affairs.

6.4 The term of office of all elected officers shall be two (2) years. Officers on retirement shall be eligible for re-election to the same office for only one further consecutive term of two (2) years. The maximum term of office for all elected officers is four (4) consecutive years.

6.5 The elected officers shall all be citizens of different countries (or federations of countries), and the Executive Committee shall have balanced representation from different geographic areas and from producers and users of statistics while promoting a culture of gender-inclusivity.

6.6 In order to ensure the continuity of management of the Association, the President shall keep the President-Elect closely informed with respect to all relevant management activities.

6.7 The Association shall be represented in law and otherwise by the President and Treasurer or by an Officer to be designated by the President.

6.8 In the event that the Presidency is vacant or that the President is for any other reason unable to fulfill his/her responsibilities, the President-Elect shall serve for the remaining term of the President or until the President shall again be able to serve, as the case may be. If the President-Elect is for any reason unable to fulfil this responsibility, one of the Vice Presidents shall be elected by the Executive Committee in his/her place.

6.9 The President-Elect shall utilise his/her term to become acquainted with the business of the Association. Upon the expiry of his/her term of office, the President-Elect will assume the duty of President for the next two-year term.

6.10 The Officers shall assist the President in all important activities of the Association. In order to facilitate their work, they will be kept informed about all the important matters arising in the course of their term.

6.11 The Executive Director/Treasurer of the Permanent Office of the ISI shall provide general advice and guidance to the Association in administrative affairs and meeting arrangements, and in particular shall serve in a liaison capacity between the Association and (1) the Officers and the Permanent Office of the ISI, and (2) the Organizing Committees for the biennial World Statistics Congresses of the ISI and for other joint meetings with the ISI or its Associations.

6.12 Executive Director/Treasurer of the Permanent Office of the ISI, under the general direction of the President, shall serve as an assistant to the President, including assistance with the coordination of the activities of the Association, being responsible for the administrative work of the Association, and performing other duties as delegated by the President. A Secretariat serving under the direction of the Executive Director/Treasurer shall execute the administration of operating activities.

6.13 The Executive Director/Treasurer of the Permanent Office of the ISI shall administer the funds, maintain accounts and provide the financial records of the Association.

6.14 At the conclusion of his/her term of office, it shall be the responsibility of the President to prepare a comprehensive report to the Association about the management during the prior year (or since the last reports). The reports shall be presented to the General Assembly at each meeting of the Association, and to the Executive Committee of the ISI.

6.15 If, for any reason, an office becomes vacant, a substitute officer shall be appointed, on the nomination of the President and with the approval of a majority of the Executive Committee, to serve the remainder of the term of office.

7. Election of Officers

7.1 Members of the Executive Committee (Officers) shall be elected according to the process described below.

7.2 Every two years the Executive Committee shall appoint a nominating committee consisting of five (5) members who shall be selected from among the individual and honorary members of the Association and shall all be citizens of different countries (or federations of countries). The Executive Committee shall designate one (1) member of the nominating committee as its chair. In nominating candidates, the nominating committee shall give careful attention to the importance of achieving proper geographical representation and a gender-inclusive culture.

7.3 The nominating committee shall develop a list of candidates and submit this along with a report to the President at least six months before the General Assembly at the World Statistics Congress (WSC). The final list of nominations so prepared shall be sent to all IASE members for voting, which may be done by electronic means or by mail. The voting will be organized by the Executive Director, and the voting period shall be at least six weeks. However, if there is only one candidate for an office, the proposed candidate shall be voted on by a secret yes/no ballot of the Executive Committee. If the candidate does not receive a majority vote, the slate will be returned to the nominating committee to provide an alternate candidate. Voting must be concluded and the results announced before the WSC.

7.4 The President shall resolve any ties by casting an additional vote. Candidates for each office receiving the largest number of votes shall be considered elected, and the membership of the Association shall be notified of the results of the elections. The notification shall include the information about any ties that may have occurred.

7.5 The term of office of each officer shall begin at the conclusion of the WSC.

8. Meetings of the Association

8.1 Scientific meetings of the Association shall, if possible, be convened conjointly with each meeting of the ISI World Statistics Congress.

8.2 Meetings other than meetings of the Association held conjointly with the ISI World Statistics Congress shall be held at such times as the Executive Committee may decide.

9. Regional Chapters

9.1 When the number of members of the Association in a particular region covering more than one (1) country is not less than twenty (20), a regional chapter of the Association may be formed with the approval of the Executive Committee to promote the aims and objectives of the Association, as per art. 2, in that region.

9.2 The objectives and functions of the regional chapter of the Association shall be in conformity with those of the Association and must be approved by the Executive Committee. Periodic reviews of the activities of the regional chapters shall be the responsibility of the Executive Committee.

10. Finance

10.1 The financial resources of the Association shall consist of membership dues, donations, publications profits, contributions and income, if any, from other sources.

10.2 The membership dues to be paid by members, which may be different for individual and institutional members and for different countries, shall be prescribed by the Executive Committee.

10.3 In exceptional cases of recognised hardship, the Executive Committee may waive, reduce or postpone the payment of dues for which an individual member is liable.

10.4 The Officers of the Executive Committee, except the Executive Director, shall serve without compensation.

10.5 Prior to each meeting held conjointly with the ISI World Statistics Congress, the accounts of the Association shall be audited by two (2) members of the Association taking into consideration the audit done through the ISI office. The final reports of the financial status of the Association shall be presented to the General Assembly at the meeting for acceptance by a majority of votes.

10.6 The Executive Committee shall submit an annual report to the members within six months of the end of each fiscal year, unless the General Assembly extends this period.

10.7 The annual report shall include the activities of the Association, a financial statement covering all income and expenditure over the preceding fiscal year and a statement of the assets and liabilities as of the last day of the three preceding years.

10.8 The financial statement must have been audited by a professional qualified accountant.

10.9 The report will be approved by the members of the Executive Committee and the Director.

11. Amendments of the Statutes

11.1 Proposals to amend the Statutes may be made in writing to the President by any five members of the Executive Committee or by any ten members of the Association. The President shall arrange for all such proposals to be sent to all members not less than one month before the date of the next General Assembly. The Executive Committee shall take a preliminary vote on the proposals at the Executive Committee meeting prior to the General Assembly.

11.2 Proposed amendments to the Statutes, after discussion at the General Assembly, shall be voted on at the General Assembly. Amendments that have been approved by a simple majority of the Executive Committee shall be ratified by a simple majority of all those voting at the General Assembly. Amendments that have not been approved by a simple majority of the Executive Committee will require a two-thirds majority of all votes cast at the General Assembly to be ratified.

11.3 Amendments to the Statutes shall not be in contravention with the Statutes of the International Statistical Institute and/or Dutch Law.

11.4 The dissolution of the Association or the alteration of its name shall be treated as an amendment of its Statutes.